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V-Sec Secretarial Services - Business & Website Support
Secretarial Services
I provide a wide variety of secretarial and administrative services, some of which are detailed below. Although my knowledge of English grammar is good, I do not provide writing or editing services (contact Irene Boston of IB Editorial Services for this). However, if there are any other services you require not listed here, please contact me.
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Audio-Typing / Transcription

Using a Philips System 800 (mini cassette) and a Sanyo 8070A (standard cassette),
I provide audio-typing/transcription of:

  • Address books
  • Articles
  • Books
  • Business Meetings
  • Conferences
  • Correspondence
  • Dictation
  • Dissertations
  • Hearings
  • Interviews
  • Labels
  • Lectures
  • Letters
  • Mailing lists
  • Manuals
  • Manuscripts
  • Memoirs
  • Minutes
  • Presentations
  • Press Conferences
  • Reports
  • Research
  • Scripts
  • Speeches
  • Telephone conversations
  • Theses
  • Web Pages

Please note that the time taken to transcribe a tape is dependent on:

  • Clarity of the tape
  • Clarity of the person/people speaking
  • Regional accents of speaker/s
  • Speed at which person/people speak
  • Number of people speaking together with the number and position of microphone/s
  • Content of the tape and amount of technical terms used

In general we speak four times faster than we can type. It follows therefore, that it takes approximately 4 hours to transcribe a 1-hour tape.

However, due to the caveats listed above there are times when it may take much longer than this. For instance, a 1 hour tape containing a speaker dictating notes clearly and precisely directly into a microphone, may take 4 hours to transcribe, whereas a 1 hour tape containing a meeting with many speakers, perhaps with only one microphone may take anything up to 10 hours to transcribe.

Due to these enormous variations it is strongly advised that all tapes are sent to me for evaluation before an accurate quote can be given. For more information regarding transcription please visit: Audio-Typist.co.uk

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Book-keeping can be a tedious task for any business and I will happily undertake this as well as your invoicing and following up on payments. I can:

  • Send out invoices
  • Follow-up on payments
  • Organise your invoices and receipts
  • Detail the information using single-entry book-keeping
  • Create a spreadsheet of Annual Income & Expenditure ready to present to an Accountant

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Database Set-up / Management

Using MS Access 2000, I can input and manage an existing database or plan and create a new database. I can set up queries, forms or reports.

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Screenshot of Database

Desktop Publishing

Working with either CorelDraw or MS Publisher 2000, I can create adverts, brochures, business cards,event programs, flyers, leaflets, letterheads, invitations, menus, newsletters, promotional material and posters. Whether you require re-usable templates or customised designs, incorporating your business image or logo, I can cater for both your business and personal needs.

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Diary / Appointment Management

Is your diary running you? Use my reminder service to never forget another important meeting, event or anniversary. I can make reservations and coordinate your arrangements for both personal and business travel, including car hire, air, train or ferry, providing detailed maps and route directions. I can create or maintain your contact lists or address books and ensure both your business and personal life runs smoothly.

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Document conversion to PDF

Why convert files to Portable Document Format format?

  • Security - ability to prevent copying/printing
  • Preserves fonts, images, graphics and layout
  • Easily searchable
  • Optimisation for online viewing
  • Ability to be read by anyone using free to download Adobe reader - click here

Adobe Acrobat Reader download

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Event Management

From designing and sending out invitations, receiving RSVPs, planning itineraries and travel, booking locations and accommodation, creating maps and lists of local restaurants and attractions, to creating the PowerPoint presentations - I can take all the administrative stress out of your planned event, whether it is a birthday party or the launch of a partnership.

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Screen shot of PowerPoint presentation


Using MS PowerPoint 2000, I can create a complete multimedia presentation for business meetings, training sessions, interviews or lectures. I can help you make an impression with an eye-catching presentation, including animations, pictures, sound, clip art and graphics. Leave the overall design to me or provide me with detailed instructions 䨥 choice is yours.

I can supply the finished presentation in hardcopy, acetate for overhead projectors or on floppy disc or CD for screen presentations. If preferred I can email the presentation as an attachment.

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Mailshots can be an effective way of generating new business from existing or potentional clients. I can undertake bulk mail from the creation of the document, or by using an existing template, to posting. Please note that I will not undertake any assignment which involves spamming

Screenshot of Spreadsheet


Designed to meet your needs whether for the purpose of statistical information or financial forecasting, I can design customised spreadsheets or adapt existing files. Used for a whole host of business or personal areas, whether for managing budgets, expenses, contacts or projects, I can take care of both data entry and management. I can produce regular informative reports and charts in whatever format you require.

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Word Processing

Your word processing needs can be met using a variety of different styles and formats, including graphical representation and complicated layout. I can type up any documents from letters and invoices to dissertations and manuscripts. See transcription examples above. I can create CVs from scratch or amend your existing CV.

Finished documents can be supplied in hardcopy, floppy disc, CD or emailed as an attachment. I will also use your own headed paper or create a headed paper for you.

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Send assignments via:
email - fax - telephone - post

Email now for a quote:
or call +44 (0)1304 389338

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Send mail to Jo@v-sec.co.uk with questions or comments about this web site.

This site was designed and is maintained by Jo Johnston

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Revised: November 2008

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